Webinar Owner Pre-Webinar Checklist

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For a getting started guide see: Jamming With Friends

Planning and Setting Up Your Webinar

  • Create your presentation if necessary. You will be able to upload these directly into the WebinarJam setup (no screensharing necessary!).
  • Create a slide for the first 30 seconds of your webinar. Include:
    • Your Logo, Business Name, and/or Webinar Name
    • Your Website URL
  • Create a slide for the last 30 seconds of your webinar. Include:
    • Your Logo, Business Name, and/or Offer
    • Your Offer URL, Website URL, or Facebook URL
  • Schedule a test call with your co-presenters before your live event.
  • Create show notes for yourself, presenters, and moderators. Include:
    • A general outline of the flow of the webinar.
    • Anything specific that might be referenced during the event (like a plan to show a video at the 20 minute mark, or make an offer around the hour mark)
  • Be prepared to use your desktop or laptop.
  • Your individual browser configuration can affect the webinar performance.
    • Be prepared to try Chrome, Firefox, or Safari for your webinar in case the setup on one of them isn’t compatible.
  • Be connected to the Internet via Ethernet. Wireless connections will work, but your audio and video quality will suffer.
  • If you plan to use music, videos, or images, remember to use only what you have permission to use. YouTube can and will remove all sound from a video with copyrighted music.

 

15 to 45 Minutes Before Going Live

DO NOT use your Live Room link more than 45 minutes in advance.

  • Start 15 to 30 early to allow yourself time to get logged into everything and quickly fix any issue or restart/reload any windows/applications, check video/sound, etc.)
  • Wear earbuds to cut down on feedback between your speakers and the microphone.
  • Prepare your household or office that a live video streaming event will be happening.
    • This means you’ll need others to avoid loud noises or strain on the internet bandwidth. Close the windows turn off any sources of external noise.
    • Close your door. Posting a “Do Not Disturb” or “On the Air” sign if you aren’t alone is a good idea.
    • Turn off any program or device that will compete for your bandwidth. This includes things like Google Drive and Dropbox that automatically update.

URGENT NOTE: The order of the steps in bold must be followed exactly as written. Failing to do so can cause issues within your webinar. The best way to prevent these is to read the article on How To Start Your Webinar, and test beforehand in order to ensure you have the steps down.

  • Log in via the “LIVE ROOM” link which will open the WebinarJam live room.
  • Review the “Last Minute Checklist” page and click “Continue”
    • Test Your Audio and Video for three settings. This is MANDATORY and will happen each time you open the live room.
  • “Enter Room”
    • If you have multiple sessions you will see a sidebar that asks you to select schedule. Select the schedule.
    • Press Enter Room.
    • If you have co-presenters or moderators using the control panel, they can load their links now.
    • Confirm all microphones and cameras are working
  • At webinar time click the “Start the Broadcast” at the bottom center of the screen.

 

During the Webinar

  • Look at the camera!
    • It helps to make your Webinar screen smaller and sit near the camera
    • Put the camera just over eye level, like the top of a monitor for a mounted camera, so that’s it’s easier to create the illusion of eye contact.
    • If you have other events or promotions, be sure to work them into your webinar, using the “Pre-configured offers” pop-in.
    • Don’t fidget or be nervous. The best energy is positive, upbeat, and slightly animated.
    • If you mess up, PUSH through! Many viewers won’t notice something is wrong unless you tell them.
    • If you have a moderator, remember their job is moderating the webinar, let them handle the moderating while you handle the presentation. If you don’t have a moderator, look over the Chat Settings.

 

After the Webinar

  • Read How to End a Webinar.
  • Screenshare an image with your company logo or Website link and wait 30 seconds to minute before the next step.
  • We recommend that you Redirect Your Audience to your website or sales page.
  • Click the red “Stop Broadcast” button at the top of your Webinar window to stop broadcasting.
  • Close the webinar Tab.
  • Arrange to hang around Twitter, Facebook, or just stay in the chat room a few moments to respond to any questions or comments that didn’t get addressed during the show.
  • Post-event promotion:
    • Tweet it out.
    • Recap the event on your blog.
    • Post on your Facebook groups.
  • Remember the promotion continues long after the event with the Replica Replays.
  • If your webinar was public, with the YouTube provider, be sure to edit the webinar in your YouTube channel to include a keyword, rich description, any annotations or notes that would be helpful, and links to your website or offers.
  • Optional: Download Your Chat.